Designing a complete conference booth identity for a cell therapy team in three weeks

When CellGENTherapies, a department of UZ Ghent, committed to attending an important sector conference, they had three weeks to produce a complete set of conference materials within the UZ Ghent brand identity. We handled the full design brief on time and on budget.

3 weeks, from brief to delivery

Complete set of branded assets for the event

Logo CellGENTherapies-UZ Ghent-Universiteit Gent
Mockup_Booth Wall_CellGENTherapies
Mockup_Roll-Ups_CellGENTherapies

THE CHALENGE

A professional conference presence with no existing visual identity and three weeks to deliver

CellGENTherapies is a cell therapy department within UZ Ghent. When the team decided to participate in an important sector conference, the decision came with a fixed timeline and a clear goal: arrive at the event with a professional, unified visual identity that accurately represented the quality of their scientific work.

The challenge was the combination of a very short timeline, the need to apply UZ Ghent's established brand identity correctly to a new format, and the need to produce materials that would reflect credibly on a scientific team at a leading academic medical centre.

Conference attendees in the cell therapy space are specialists. The materials needed to communicate clearly and accurately to people who would immediately notice anything vague or scientifically imprecise. Speed and quality needed to coexist.

Working within an established brand identity

CellGENTherapies operated under the UZ Ghent brand. The colours and typography were defined. The task was applying that identity correctly and consistently across conference-specific formats it had not been used in before

Three-week timeline

From initial brief to final delivery, the full project needed to be completed in three weeks to meet the conference date. Timeline was non-negotiable.

Full booth scope

The brief covered the complete booth presence: large-format graphics, printed materials, and branded assets. Not a single deliverable but a coordinated set.

OUR APPROACH

Concept to delivery in five steps, without delays

A clear brief, fast concept sign-off, and close collaboration with the CellGENTherapies team allowed us to move at the pace the timeline required.

01

Brief and scope definition

We started with a detailed brief covering the conference format, the booth dimensions, the key messages the team wanted to communicate, and the scientific context. A clear brief at the start is what allows fast execution without unnecessary revision cycles.

02

Visual concept development

We developed an initial layout concept applying the UZ Ghent brand identity to the specific conference formats required. The concept was presented for sign-off before any production began.

03

Design execution

With the concept approved, we produced all booth graphics, print materials, and branded assets to the agreed scope. All materials were reviewed against the scientific content provided by the team to ensure accuracy.

04

Scientific accuracy review

Every visual element was reviewed with the CellGENTherapies team to ensure the scientific content was represented correctly. Accuracy is non-negotiable for materials that will be seen by specialist peers.

05

Final delivery

We coordinated the print production of all materials and delivered everything ready for the event. Managing print production was part of the scope, not a handover to the client.

THE OUTCOME

A professional, unified visual identity delivered on time

CellGENTherapies arrived at the conference with a complete, professionally designed booth presence that reflected the quality of their scientific work.

Delivered within three weeks

The full set of conference materials, booth graphics, printed assets, and branded materials, was designed, reviewed, and delivered on schedule for the event.

Consistent application of the UZ Ghent brand

The UZ Ghent brand identity was applied correctly and consistently across all conference formats within the three-week window.

Credible representation at a specialist conference

The materials produced communicated the team's work clearly and accurately to a specialist audience of researchers and clinicians in the cell therapy field.

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